Accounts Payable Specialist

Accounts Payable Specialist Job Description

Position Summary
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for processing invoices, managing vendor relationships, ensuring timely payments, and assisting with month-end accounting activities. The ideal candidate will have strong organizational skills, experience in accounts payable, and a commitment to accuracy.

Key Responsibilities

• Process high-volume vendor invoices and ensure proper coding and approvals.
• Prepare and execute weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Assist with month-end close activities, including accruals and reconciliations.
• Prepare and process annual 1099 filings.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with journal entries and other accounting tasks as needed.
• Ensure compliance with company policies and internal controls.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience.
• Experience with invoice processing, vendor management, and payment processing.
• Knowledge of 1099 reporting requirements.
• Experience with journal entries and account reconciliations.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Skills

• High-volume AP processing experience.
• ERP experience (SAP, Oracle, NetSuite, Microsoft Dynamics, etc.).
• Advanced Excel skills including Pivot Tables and VLOOKUPs.
• Experience supporting month-end close and financial reporting.

Key Skills

• Accounts Payable
• Invoice Processing
• Vendor Management
• 1099 Preparation
• Journal Entries
• Account Reconciliations
• Month-End Close
• Excel & ERP Systems
• Data Entry Accuracy
• Communication & Organization