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Job Summary:
The Accounts Payable Specialist is responsible for processing and managing vendor and disbursement payments in a law firm or legal services environment. This role ensures compliance with firm policies, client billing requirements, and trust accounting standards while maintaining accuracy and timeliness in all transactions.
Key Responsibilities:
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Process vendor invoices, client-related disbursements, and expense reimbursements in accordance with firm policies and client guidelines.
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Ensure accurate coding and timely entry of invoices into the accounting system.
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Reconcile monthly vendor statements and resolve discrepancies or billing issues.
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Coordinate with attorneys, legal assistants, and other departments regarding invoice approvals and matter-related expenses.
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Assist with client cost recovery processes, including identifying and allocating pass-through costs.
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Maintain vendor records, including W-9s and tax documentation; assist with annual 1099 preparation.
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Ensure compliance with legal trust accounting rules for disbursements, where applicable.
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Support month-end and year-end closing processes, including AP accruals and reporting.
Qualifications:
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Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
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2+ years of accounts payable experience in a law firm or professional services environment.
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Familiarity with legal billing systems (e.g., Aderant) preferred.
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Strong understanding of legal cost recovery and trust accounting rules.
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Excellent organizational skills and attention to detail.
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Strong interpersonal and communication skills for working with attorneys and staff.
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