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The Accounts Payable (AP) Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting month-end closing activities. This role requires strong attention to detail, organizational skills, and knowledge of accounting principles.
Key Responsibilities:
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Review, code, and process vendor invoices, purchase orders (PO), and expense reports in accordance with company policies.
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Verify invoice accuracy, resolve discrepancies, and obtain proper approvals before payment.
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Prepare and process weekly check runs, ACH, and wire transfers.
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Maintain vendor records, respond to vendor inquiries, and reconcile statements.
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Ensure compliance with company policies, internal controls, and accounting standards.
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Assist with month-end close by preparing accruals, reconciling AP sub-ledger to the general ledger, and supporting financial reporting.
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Monitor aging reports and manage payment schedules to optimize cash flow.
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Support year-end audit requests by providing documentation and reconciliations.
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Collaborate with procurement, finance, and other departments to streamline processes and improve efficiency.
Qualifications:
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Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
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2+ years of experience in accounts payable or general accounting.
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Proficiency with ERP/accounting systems (SAP, Oracle, NetSuite, or similar) and Microsoft Excel.
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Strong attention to detail, accuracy, and organizational skills.
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Excellent communication and problem-solving abilities.
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