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Position Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role is responsible for processing vendor invoices, ensuring timely and accurate payments, reconciling accounts, and maintaining strong relationships with internal departments and external vendors. The ideal candidate is dependable, efficient, and able to thrive in a fast-paced environment with high transaction volume.
Key Responsibilities
Invoice Processing & Payment Coordination
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Review, verify, and process vendor invoices, purchase orders, and payment requests.
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Match invoices to POs and receiving documents (3-way/2-way match).
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Ensure proper coding of invoices in accordance with the chart of accounts.
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Prepare weekly, bi-weekly, or monthly payment runs (checks, ACH, wire transfers).
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Resolve invoice discrepancies by coordinating with vendors and internal teams.
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Maintain accurate vendor records, including W-9s, payment terms, and contact details.
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Respond to vendor inquiries in a professional and timely manner.
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Monitor vendor statements and reconcile outstanding balances.
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Perform monthly AP account reconciliations and assist with month-end close.
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Track and report on AP aging, outstanding invoices, and payment status.
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Assist with accruals and preparation of AP-related schedules.
Qualifications
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Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
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1-3 years of Accounts Payable experience required (high-volume or industry-specific experience is a plus).
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Proficiency with AP/ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Great Plains, QuickBooks).
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Strong Excel skills (VLOOKUP, pivot tables preferred).
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Excellent attention to detail, accuracy, and organizational skills.
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Strong communication and customer service abilities.
Preferred Skills
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Experience with 3-way matching and high-volume AP environments.
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Familiarity with expense management or invoice automation tools (Concur, Coupa, Bill.com).
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Understanding of basic GAAP principles.
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