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Overview:
Our law firm is seeking a detail-oriented and proactive Billing Specialist to join our client’s team on a contract-to-hire basis. The ideal candidate will have experience in legal billing, strong organizational skills, and the ability to work efficiently in a deadline-driven environment. This role is essential to ensuring accurate client invoicing, timely payments, and smooth financial operations across the firm. This position will be on a hybrid schedule.
Key Responsibilities:
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Prepare, review, and finalize client invoices in accordance with attorney instructions, fee arrangements, and firm billing guidelines.
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Process timekeeper entries, ensuring accuracy, completeness, and proper formatting for client billing requirements.
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Manage e-billing submissions through various platforms and resolve any rejected invoice issues.
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Track matter budgets, rate agreements, discounts, and alternative fee arrangements.
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Communicate with attorneys, paralegals, and support staff to clarify billing-related questions or discrepancies.
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Monitor accounts receivable and assist with follow-ups on outstanding balances.
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Maintain accurate billing records and documentation within the firm’s billing system.
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Generate billing reports and support month-end and year-end financial processes.
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Ensure compliance with client billing guidelines, firm policies, and audit requirements.
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Provide exceptional client service with professionalism and confidentiality.
Qualifications:
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2+ years of billing experience, preferably in a law firm or professional services environment.
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Familiarity with legal billing software and e-billing platforms.
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Strong understanding of billing guidelines, matter management, and time entry processes.
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Excellent attention to detail, problem-solving skills, and follow-through.
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Ability to manage multiple deadlines and adapt to shifting priorities.
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Strong communication skills and a collaborative mindset.
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Proficiency in Microsoft Office, especially Excel and Word.
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