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The Accounts Receivable Specialist supports the accounting team by assisting with customer billing, payment processing, and follow-up on outstanding receivables. This entry-level role is ideal for someone looking to build a foundation in accounting while developing customer communication and problem-solving skills.
Key Responsibilities
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Assist with preparing and sending customer invoices accurately and on time
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Apply customer payments (checks, ACH, credit cards, wires) to accounts
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Monitor accounts receivable aging and identify past-due balances
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Support collection efforts by contacting customers via email and phone regarding open invoices
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Maintain accurate records of customer communications and payment activity
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Research basic billing discrepancies and escalate complex issues to senior team members
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Assist with cash application, account reconciliations, and data entry
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Help maintain customer account information within the accounting or ERP system
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Support month-end close activities, including AR reports and reconciliations
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Perform general administrative support related to accounts receivable
Qualifications
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0-2 years of accounting, AR, customer service, or administrative experience
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Basic understanding of accounting principles is a plus
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Proficiency with Microsoft Excel and ability to learn new systems quickly
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Strong attention to detail and organizational skills
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Clear and professional written and verbal communication skills
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Willingness to learn and take direction in a team environment
Preferred Skills
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Experience working with invoicing, billing, or customer service
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Familiarity with ERP or accounting software (training provided)
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