Accounts Receivable Specialist

Position Overview

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our team. This individual will be responsible for managing customer accounts, processing payments, monitoring outstanding balances, and ensuring timely collection of receivables. The ideal candidate will possess strong analytical skills, excellent customer service abilities, and experience working in a fast-paced accounting environment.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Post customer payments received via check, ACH, wire transfer, and credit card.
• Monitor accounts receivable aging reports and follow up on past-due balances.
• Research and resolve customer billing discrepancies and payment issues.
• Reconcile customer accounts and maintain accurate account records.
• Process credit memos, refunds, and account adjustments as needed.
• Communicate with customers regarding outstanding invoices and payment arrangements.
• Collaborate with internal departments to resolve invoicing and payment concerns.
• Prepare AR reports and assist with month-end and year-end closing activities.
• Maintain compliance with company policies and accounting procedures.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of accounts receivable, billing, or collections experience.
• Strong understanding of accounting principles and AR processes.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail.

Preferred Skills

• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or QuickBooks.
• Knowledge of cash applications, reconciliations, and collections.
• Experience handling high-volume invoicing and customer accounts.
• Strong customer service and relationship management skills.