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Position Summary
The Accounts Payable Specialist is responsible for processing, verifying, and reconciling vendor invoices and payments in a timely and accurate manner. This role ensures compliance with company policies, maintains strong vendor relationships, and supports accurate financial reporting.
Key Responsibilities
Process high-volume vendor invoices, including two- and three-way matching (PO, invoice, receipt)
Verify invoice accuracy, coding, approvals, and compliance with company policies
Enter invoices into the accounting system and resolve discrepancies promptly
Prepare and process weekly or monthly payment runs (ACH, wire, check)
Reconcile vendor statements and research outstanding balances
Maintain accurate AP aging and support month-end close activities
Respond to vendor inquiries and resolve payment issues professionally
Assist with audits by providing AP documentation and support
Maintain vendor master data, including W-9s and tax documentation
Qualifications & Skills
Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
2+ years of accounts payable or related accounting experience
Strong knowledge of AP processes, including invoice matching and payment cycles
Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Workday, QuickBooks)
Proficiency in Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables a plus)
High attention to detail and strong organizational skills
Ability to meet deadlines in a fast-paced environment
Strong communication and problem-solving skills
Preferred Experience
High-volume invoice processing
Multi-entity or multi-currency environments
Manufacturing or Construction AP (PO-based)
Exposure to month-end close and accruals
