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Our client in Donora is seeking an Accounts Payable Assistant on a permanent basis:
- Send invoices to appropriate department heads/managers for approval and follow up as needed
- Enter invoices and credit memos into the accounting system and ensure timely payment to vendors.
- Match purchase orders, invoices, and receiving paperwork to ensure correct pricing and quantity.
- Reconcile vendor statements and resolve discrepancies or billing issues.
- Maintain organized and accurate records of all AP transactions ensuring that all paperwork is scanned into accounting software.
- Prepare and process payments (ACH, wire, checks and website payments).
- Assist with month-end closing by ensuring all expenses are recorded in the correct period.
- Communicate effectively with vendors and internal departments to address inquiries and discrepancies.
- Ensure compliance with company policies and internal controls.
- Support audits by providing documentation and responding to inquiries.
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