AR Clerk

About the Role

We are seeking a detail‑oriented Accounts Receivable (AR) Clerk with construction industry experience to support project billing, collections, and financial documentation. This role works closely with project managers, subcontractors, and clients to ensure accurate invoicing and timely payment collection for active construction projects.

Responsibilities

• Prepare, generate, and submit project invoices, including AIA billing formats and schedules of values.
• Process and post customer payments, including checks, ACH, and credit card transactions.
• Monitor AR aging and follow up on past‑due accounts to support healthy cash flow.
• Review contracts, change orders, and project documentation prior to invoicing.
• Maintain and update customer records, job information, and billing backup.
• Collect, track, and submit lien waivers, W‑9s, compliance documents, and subcontractor paperwork.
• Assist project managers with billing questions, job cost updates, and financial reporting.
• Reconcile AR accounts monthly and support month‑end close processes.
• Communicate professionally with clients regarding billing discrepancies, payment status, and documentation needs.
• Support job setup and data entry in construction ERP systems such as Sage 300CRE, Viewpoint, or similar.

Qualifications

• 1-3 years of Accounts Receivable experience; construction industry experience strongly preferred.
• Understanding of AIA billing, lien releases, construction contract terms, and project documentation.
• Experience with ERP/CRM systems (Sage 300 CRE, Viewpoint, Procore, etc.).
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize deadlines in a fast-paced, project‑driven environment.
• Professional communication skills (phone & email).
• Proficiency in Microsoft Office (Excel, Outlook, Word).