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Payroll and Accounts Payable Specialist
A professional services firm is seeking a full-time Payroll and Accounts Payable Specialist. This is a non-exempt position reporting to the Accounting Manager, with a hybrid work arrangement available following an initial onboarding period.
Company Overview
This organization is a well-established professional services firm known for supporting clients on complex, high-impact engagements. The firm operates with a collaborative, multi-disciplinary approach, serving a diverse client base across various industries and regulatory environments. The team is recognized for delivering high-quality work and maintaining strong professional standards.
Position Summary
The Accounting team partners closely with leadership and internal stakeholders to ensure efficient execution of financial operations. The Payroll and Accounts Payable Specialist will support payroll and accounts payable functions, working alongside the Accounting Manager and team members. This role requires strong attention to detail, a service-oriented mindset, and the ability to perform effectively in a fast-paced environment.
Key Responsibilities
Payroll:
- Process semi-monthly and off-cycle payroll using the company’s HRIS system
- Ensure accurate calculation of wages, deductions, and withholdings
- Manage wage garnishments, levies, and other required payments
- Review and validate timesheets prior to payroll processing
- Maintain and update employee payroll records, including terminations
- Resolve payroll discrepancies and respond to employee inquiries
- Maintain payroll documentation in compliance with internal controls
- Prepare and provide monthly payroll reports to leadership
- Handle sensitive information with strict confidentiality
Accounts Payable:
- Process daily accounts payable and vendor invoices
- Set up and maintain vendor records
- Review and reconcile expense reports and corporate card statements
- Ensure expenses align with internal policies
- Prepare and process vendor payments, including check runs
- Support month-end and year-end close processes with accuracy and timeliness
- Assist with additional accounting and finance functions as needed
Qualifications
- Bachelor’s degree preferred, or equivalent experience
- 5+ years of experience in payroll and accounts payable
- Experience within a professional services environment preferred
- Familiarity with accounting or payroll systems (HRIS/ERP experience preferred)
- Strong ability to maintain confidentiality and handle sensitive information
- Excellent organizational skills with the ability to prioritize and meet deadlines
- Strong written and verbal communication skills
- Ability to work cross-functionally with internal teams and external vendors
Work Style & Attributes
- Collaborative and team-oriented
- Detail-oriented with strong accuracy
- Able to manage multiple priorities simultaneously
- Professional, reliable, and responsive
- Maintains composure under tight deadlines
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