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We are partnering with a mission‑driven nonprofit organization in Oak Brook, Illinois, seeking a detail‑oriented Administrative Assistant to support daily operations and organizational initiatives. This role is ideal for someone who thrives in a collaborative environment, manages multiple priorities with ease, and is motivated by contributing to meaningful community‑focused work. This is a contract opportunity with potential for extension and follows a hybrid schedule, with onsite presence required several days per week.
Job Responsibilities
Provide administrative support to leadership, program managers, and internal teams
Manage calendars, schedule meetings, coordinate events, and prepare meeting materials
Serve as a primary point of contact for internal staff, volunteers, donors, and community partners
Assist with document preparation, data entry, filing, and maintaining organized records
Support donor relations activities, including acknowledgment letters, database updates, and event coordination
Handle incoming communications, including phone calls, emails, and general inquiries
Assist with grant documentation, reporting, and compliance tracking as needed
Maintain accurate information within organizational systems, including CRM or donor management platforms
Ensure adherence to organizational policies and compliance requirements
Provide general office support, including ordering supplies and coordinating vendor services
Requirements
Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or equivalent experience
3-5 years of administrative support experience, preferably within a nonprofit or mission‑driven organization
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication abilities
High level of professionalism, discretion, and customer service orientation
Experience working with donor databases, CRM systems, or other nonprofit software (preferred)
Proficiency with Microsoft Office Suite or similar tools
Ability to work independently while supporting cross‑functional teams
