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Job Title: Executive Assistant (6-Week Temporary Assignment)
Location: Minneapolis, MN (Onsite)
Duration: 6 Weeks (Starting First Week of April)
Position Summary
Beacon Hill’s client is seeking a highly skilled Executive Assistant to provide proactive and high-level administrative support to two C-suite executives during a six-week leave coverage. This role requires exceptional organization, discretion, and adaptability in a fast-paced corporate environment. Key responsibilities include complex calendar management, travel coordination, meeting preparation, and executive support.
This is an exciting 6-week contract opportunity that is fully onsite in Minneapolis, MN.
Key Responsibilities
- Calendar & Meeting Management – Manage complex schedules in Outlook for two executives, prioritizing and coordinating meetings efficiently.
- Travel Coordination – Arrange domestic and international travel through Concur, ensuring detailed itineraries and seamless logistics.
- Meeting Preparation – Prepare agendas, PowerPoint presentations, and materials for executive meetings.
- Administrative Support – Handle expense reports, document management, and correspondence with a high level of accuracy.
- Event & Conference Planning – Coordinate onsite meetings, team events, and catering as needed.
- Executive Liaison – Act as a point of contact between executives, teams, and external partners, ensuring clear communication and follow-through.
- Confidentiality & Professionalism – Manage highly sensitive information with discretion and integrity.
Qualifications & Experience
- 5+ years of experience as a Senior Administrative Assistant supporting C-suite or Director-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is required.
- Experience with Concur for travel booking and expense management is a plus.
- Strong organizational, communication, and problem-solving skills.
- Ability to adapt to shifting priorities and work effectively in a fast-paced environment.
- High level of professionalism, confidentiality, and attention to detail.
- Availability to work onsite, full-time during standard business hours (8:00 AM – 5:00 PM), with occasional evening or weekend support as needed.
If you are a detail-oriented, proactive professional with experience in executive support, we encourage you to apply!
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