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Job Title: Construction Project Coordinator (Contract)
Location: Beacon Hill’s client – Minneapolis, MN
Compensation: $25-33/hour (Depending on Experience)
Schedule: Onsite, regular business hours, free street parking available (Uptown area).
Duration: 5-6 months (covering two leaves)
Position Overview
Beacon Hill’s client in Minneapolis is seeking a detail-oriented and proactive Construction Project Coordinator to support both the accounting and operations teams during a five- to six-month contract. The first 6-8 weeks will focus on supporting accounting tasks, followed by a shift to operations and project administration. This role requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced construction environment.
Key Responsibilities
Accounting Support (initial 6-8 weeks):
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Sort, scan, and file invoices and supporting documents by project and department.
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Enter invoice data into the paperless routing and approval system.
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Update vendor records in ERP systems.
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Perform data entry for credit card expense reports.
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Review vendor statements and pre-lien notice forms.
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Track and review second-tier lien waivers; verify subcontractor and vendor payments.
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Assist with wage compliance tracking.
Project Coordination (remainder of contract):
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Coordinate and document project kick-off/startup meetings; follow up on action items.
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Set up project directories and organize documentation after contract execution.
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Collect subcontractor compliance documentation (e.g., licenses, insurance certificates) and manage updates throughout project lifecycles.
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Manage owner and subcontractor change orders from distribution to final signatures.
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Assist accounting with transferring utilities and other project assets to owners.
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Assemble closeout packages, including O&M manuals, warranties, and subcontractor information.
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Confirm delivery of all closeout materials and obtain owner sign-off.
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Provide general administrative support to project and field teams.
Qualifications
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Proficiency in Microsoft 365 (Excel, Outlook, SharePoint, Teams), Adobe or Bluebeam; Procore experience strongly preferred.
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Exceptional attention to detail and accuracy.
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Strong organizational and communication skills (written and verbal).
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Ability to manage confidential information and prioritize tasks independently.
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Construction background or familiarity with project management processes preferred.
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2-year degree or equivalent business experience required.
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