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Receptionist/ Legal Secretary
Beacon Hill’s is seeking a receptionist/ legal secretary to join our team. Candidates must have a professional appearance, good communication skills, the ability to multi-task, be detail-oriented, reliable, dependable and trustworthy.
Job Description:
PHONES:
- Answer and direct phone calls, provide referrals
- Family Law Intake calls coverage, when needed
- Update internal Bayard phone directory
- Greet and assist clients and visitors
- Verify, accept, and direct all deliveries from various parcel carriers or messengers when Office Services is not available
CATERING:
- Place orders for weekly staff breakfast, monthly meetings, firm meetings, law firm trial teams
- Coordinate with Office Services for beverage or food service for meetings, trials or appointments, keep reception area supplies stocked
SCHEDULING:
- Maintain conference room calendar
- Draft and distribute coverage schedules per HR and Benefit Manager’s direction
- Coordinate coverage of reception area for breaks, lunch hour and scheduled time off
ADMINISTRATIVE
- Assist attorneys and staff with administrative duties including opening mail, conflict checks, updating contacts in database
- Assist with planning firm events
- Assist with notification to office regarding staff absences
- Send out employee birthday notices and meeting invitations
- Back up administrative support when necessary
- Perform other duties as assigned by management
- Assist Wills & Trusts attorney with administrative support and e-filing
- Back up for Delaware Corporate Agency, including DCIS filings and requests (Delaware Division of Corporations)
Requirements:
- College degree preferred, high school diploma required
- Legal Administrative experience
- Proficient with MS Office
- iManage familiarity a plus
- Proficient with File&Serve e-filing
- Family law background a plus
- Strong attention to detail
- 4 years minimum in a similar position
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