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Our client, located in North Houston minutes away from the Sam Houston Race Park, is seeking a Property Associate (PA) to play a key role in supporting the property management team through administrative, accounting, and operational responsibilities for one or more buildings. This position helps ensure smooth day-to-day operations while maintaining strong relationships with tenants, clients, vendors, and internal teams. The role is fully on-site Monday through Friday 9AM – 5PM and requires a high level of professionalism, organization, and customer service. Dress code is Business Casual and parking will be provided. Hourly rate is between 20-24 hr based on experience and this is a two month contract ended in mid-April.
Key Responsibilities:
- Assist with vendor setup, including W-9 collection and documentation
- Track administrative expenses and support budget preparation and recurring financial reporting
- Process Accounts Payable (A/P) by reviewing, coding, and submitting invoices for payment
- Support Accounts Receivable (A/R) activities including billing, statements, collections, and manual billing adjustments
- Maintain general office organization and filing systems (physical and digital)
- Prepare, distribute, and file correspondence, reports, and memos
- Monitor and respond to emails, phone calls, and work order systems in a timely and professional manner
- Sort, distribute, and send incoming and outgoing mail and packages
- Coordinate conference room scheduling, meetings, department events, and business travel
- Update and maintain employee, tenant, client, and vendor contact databases
- Support new tenant onboarding, move-ins, and move-outs
- Coordinate building access requests and manage access card activation/deactivation
- Maintain regular communication with maintenance, security, and building staff
- Document incidents related to property or equipment liability and escalate to risk management as needed
- Coordinate lease document execution, distribution, and filing
- Track lease notifications and deadlines to ensure compliance
- Manage tenant and contractor Certificates of Insurance (COIs), including tracking expiration dates and compliance standards
Qualifications:
- High school diploma required; Bachelor’s degree preferred
- Minimum of 1 year of experience in property management, commercial real estate, office administration, or similar role
- Previous invoicing and billing experience required (AP/AR)
