Executive Assistant

The firm is seeking a highly experienced Executive Assistant to provide leave coverage for an Executive Assistant supporting a senior executive during a period of leadership transition. Continuity, discretion, and seamless integration are critical to the success of this role.

The incoming Executive Assistant will overlap with the incumbent to ensure a smooth handoff and will provide coverage through the duration of the leave. This role requires someone who can quickly earn trust, operate with minimal direction, and manage highly sensitive information.

• Provide senior-level executive administrative support with the highest level of professionalism and confidentiality
• Manage complex, ever-changing calendars across multiple time zones and stakeholders
• Coordinate extensively with senior leaders across the organization, requiring strong cross-functional communication
• Anticipate needs and proactively manage priorities to keep the executive focused and prepared
• Prepare the executive for meetings, including:
  • Agenda development
  • Briefing materials
  • Drafting correspondence and documents
• Create and edit presentation decks
• Manage and organize a high-volume inbox, including drafting responses and flagging priorities
• Coordinate domestic travel arrangements, working directly with executive preferences in the absence of a centralized travel service
• Provide limited personal coordination directly related to professional obligations (e.g., awareness of family schedules and travel coordination when relevant)
  • No personal errands or non-business activities

• 5-10+ years of experience supporting senior executives in an Executive Assistant capacity
• Proven ability to operate at a strategic level while managing day-to-day execution
• Exceptionally strong communication skills, follow-through, and attention to detail
• Demonstrated discretion and experience handling confidential information
• Highly organized, proactive, and calm in fast-paced environments
• Comfortable working across time zones and with senior leadership teams
• Background in professional services, financial services, or similarly complex environments preferred
• Able to integrate into an established working style while exercising sound independent judgment