Executive Assistant

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Executive Assistant – Leave Coverage for Senior Executive

The Opportunity

The firm is seeking a seasoned Executive Assistant to provide high‑level support to a senior executive during a planned leave period.

Key Responsibilities

• Senior‑level executive support with exceptional professionalism, judgment, and confidentiality

• Complex calendar management, navigating shifting priorities, multiple time zones, and senior stakeholders

• Cross‑functional coordination with leaders across the organization to maintain continuity during the leave period

• Proactive prioritization, anticipating needs and ensuring the executive remains prepared and focused

• Meeting preparation, including:

  • Agenda development

  • Briefing materials

  • Drafting correspondence and documents

• Creation and refinement of presentation decks

• Inbox management, including drafting responses, triaging messages, and identifying urgent priorities

• Domestic travel coordination, aligned with established executive preferences

• Limited personal‑related coordination only when directly tied to professional obligations (e.g., awareness of family schedules relevant to travel)

  • No personal errands or non‑business tasks

Ideal Candidate Profile

• 5-10+ years supporting senior executives in a high‑level EA role

• Ability to quickly integrate into an existing workflow and uphold established standards

• Exceptional communication, follow‑through, and attention to detail

• Proven discretion and experience handling confidential or sensitive information

• Highly organized, proactive, and steady in fast‑moving environments

• Comfortable working across time zones and partnering with senior leadership

• Experience in professional services, financial services, or similarly complex environments preferred

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