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Beacon Hill Legal is seeking a full-time Legal (Litigation) Secretary with 10+ years of experience to provide secretarial support to 4+ attorneys for our client in Downtown Dallas. This is an onsite, contract-to-hire position, Monday through Friday, during standard business hours.
Job Duties:
- Provides administrative support to litigation attorneys in the practice of law;
- Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice;
- Types pleadings, discovery, briefs, status reports, and correspondence from dictation;
- Maintains, organizes, and manages client files;
- Dockets/calendars deadlines;
- Organizes & sorts emails for attorneys;
- Manages electronic and paper filing systems (state and federal);
- Enters attorney time into billing system;
- Assist with billing and appeals of deductions;
- Exercises discretion and maintains information of a confidential nature;
- Handles multiple tasks simultaneously;
- Assists with providing coverage when other secretaries are out of the office;
- Works occasional overtime, as needed;
- Other duties as assigned.
Qualifications:
- 10+ years of litigation experience in a law firm supporting multiple attorneys
- Defense litigation experience is important
- Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills
- High proficiency in MS Office Suite
- Ability to operate standard office equipment
- Experience with electronic court filings (state and federal)
- Familiarity with DMS (document management system), preferably iManage
- Ability to turn constructive feedback into best practices for future use
- Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities
- Ability to read and understand attorney mail and email
- Typing speed of 65+ words per minute
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