Legal Secretary

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Beacon Hill Legal is seeking a full-time Legal (Litigation) Secretary with 10+ years of experience to provide secretarial support to 4+ attorneys for our client in Downtown Dallas. This is an onsite, contract-to-hire position, Monday through Friday, during standard business hours.

Job Duties:

• Provides administrative support to litigation attorneys in the practice of law;
• Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice;
• Types pleadings, discovery, briefs, status reports, and correspondence from dictation;
• Maintains, organizes, and manages client files;
• Dockets/calendars deadlines;
• Organizes & sorts emails for attorneys;
• Manages electronic and paper filing systems (state and federal);
• Enters attorney time into billing system;
• Assist with billing and appeals of deductions;
• Exercises discretion and maintains information of a confidential nature;
• Handles multiple tasks simultaneously;
• Assists with providing coverage when other secretaries are out of the office;
• Works occasional overtime, as needed;
• Other duties as assigned.

Qualifications:

• 10+ years of litigation experience in a law firm supporting multiple attorneys
• Defense litigation experience is important
• Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills
• High proficiency in MS Office Suite
• Ability to operate standard office equipment
• Experience with electronic court filings (state and federal)
• Familiarity with DMS (document management system), preferably iManage
• Ability to turn constructive feedback into best practices for future use
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities
• Ability to read and understand attorney mail and email
• Typing speed of 65+ words per minute

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