Legal Secretary/ Administrative Assistant

· General administrative support services

o Maintain calendar and contacts

o Room scheduling/reservations (individual and group meetings)

o Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)

o Track monthly expenses, prepare expense reports and manage corporate card accounts

o Make travel arrangements

o Respond timely to emails requesting other assistance

· Documentation

o Proofread documents upon attorney request

o Perform photocopying, scanning, faxing, binding, filing, etc.

o Prepare legal correspondence, documents, electronic filings, etc.

o Document formatting, following firm styles, finalizing document for filing including TOCs.

o Create and maintain files

o Prepare new client/matter forms; engagement letters, etc.

o Create binders

· Track attorney bar/court admissions/CLE information

· Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)

· Enter attorney hours into time management system and manage contract attorney time as applicable

· Review and edit of monthly prebills; drafting cover letters for same

· Provide back-up services for other admins or office personnel

· Other duties and special projects as assigned

Education, Experience, and Skills Required:

· Associate’s degree preferred

· 2+ years general office experience required, prior law firm experience is preferred.

· Excellent communication skills, both verbal and written.

· General knowledge of office equipment and tools.

· Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.

· Ability to build rapport with attorneys and professional staff.

· Strong organizational skills with great attention to detail.

· The ability to work independently but within a team environment.

Supporting 5-7 Attorneys