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Beacon Hill Associates is hiring for an Administrative Assistant to support a professional office environment through administrative coordination, customer communication, records management, and general office operations. This role is ideal for an organized and detail-oriented professional who enjoys supporting multiple business functions while maintaining a high level of accuracy and professionalism.
Assignment Details
- Hours: Monday-Friday, 8:00 AM – 5:00 PM with a 30-minute lunch
- Pay Rate: $20-$23/hour
- Equipment: Laptop provided
- Dress Code: Business Casual
Day-to-Day Responsibilities
Administrative Support
- Prepare reports, correspondence, memos, invoices, and other business documents.
- Maintain filing systems and organize corporate records and documentation.
- File, retrieve, and manage records, reports, and confidential documents.
- Assist with data entry, record maintenance, and administrative projects.
Office Operations
- Order and maintain office supplies and inventory.
- Support records management systems and general office organization.
- Assist with basic bookkeeping and administrative tracking activities.
- Open, sort, and distribute incoming mail, emails, and other correspondence.
Customer Service & Communication
- Answer and direct incoming phone calls professionally.
- Respond to email inquiries and route requests to appropriate departments.
- Prepare responses to routine correspondence and inquiries.
- Serve as a professional point of contact for office communications.
Work Order & Records Coordination
- Enter, update, and track work orders.
- Maintain accurate records and documentation related to service requests.
- Ensure information is organized and updated in internal systems.
- Support reporting and tracking efforts as needed.
Ideal Candidate Profile
- High school diploma or GED required.
- 2-4 years of administrative, office support, or clerical experience.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Ability to work independently and exercise sound judgment.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Professional, dependable, and customer-service focused.
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