Administrative Assistant

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Beacon Hill Associates is hiring for an Administrative Assistant to support a professional office environment through administrative coordination, customer communication, records management, and general office operations. This role is ideal for an organized and detail-oriented professional who enjoys supporting multiple business functions while maintaining a high level of accuracy and professionalism.

Assignment Details

• Hours: Monday-Friday, 8:00 AM – 5:00 PM with a 30-minute lunch
• Pay Rate: $20-$23/hour
• Equipment: Laptop provided
• Dress Code: Business Casual

Day-to-Day Responsibilities

Administrative Support

• Prepare reports, correspondence, memos, invoices, and other business documents.
• Maintain filing systems and organize corporate records and documentation.
• File, retrieve, and manage records, reports, and confidential documents.
• Assist with data entry, record maintenance, and administrative projects.

Office Operations

• Order and maintain office supplies and inventory.
• Support records management systems and general office organization.
• Assist with basic bookkeeping and administrative tracking activities.
• Open, sort, and distribute incoming mail, emails, and other correspondence.

Customer Service & Communication

• Answer and direct incoming phone calls professionally.
• Respond to email inquiries and route requests to appropriate departments.
• Prepare responses to routine correspondence and inquiries.
• Serve as a professional point of contact for office communications.

Work Order & Records Coordination

• Enter, update, and track work orders.
• Maintain accurate records and documentation related to service requests.
• Ensure information is organized and updated in internal systems.
• Support reporting and tracking efforts as needed.

Ideal Candidate Profile

• High school diploma or GED required.
• 2-4 years of administrative, office support, or clerical experience.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Professional, dependable, and customer-service focused.

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