Office Manager

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This onsite Executive Assistant and Office Manager role is based Boston, MA, supporting a real estate investment and property management firm. The position offers $33/hour on a contract basis, with hours of 8:30 AM to 5:00 PM and flexibility for some remote work upon potential permanent hire. The role supports a senior executive and helps manage daily office operations for a team of 18, with a strong focus on coordination, organization, and office culture initiatives.

Job Responsibilities:

• Manage complex calendar scheduling and coordinate domestic travel, including flights, accommodations, and itineraries
• Process expense reports and invoices, including construction-related billing through an online system
• Coordinate meetings, conference calls, and internal communications
• Draft, edit, and proofread correspondence and documents
• Maintain and update Excel spreadsheets for tracking and reporting
• Order catering and organize logistics for team lunches and events
• Support general office operations and serve as a point of contact for office needs
• Plan and execute team-building activities, events, and office culture initiatives

Candidate Qualifications:

• Prior administrative support experience, including calendar and travel coordination
• Experience with expense reporting and invoice processing
• Proficiency in Microsoft Office, including basic Excel skills
• Strong written communication skills with attention to detail in proofreading
• Ability to manage multiple priorities and coordinate logistics
• Comfortable working in an office environment with a small team
• Interest in contributing to office culture and team engagement
• Must be comfortable in a dog-friendly workplace

Qualified and interested candidates are encouraged to apply today for immediate consideration.

A1461687IR_1781115239

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