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A highly respected law firm is seeking a Legal Administrative Assistant to support its busy Employee Benefits Practice Group. This is a high-visibility role requiring exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced legal environment. The ideal candidate will serve as a key administrative partner, supporting client matters, practice management, and daily operations.
Key Responsibilities
- Provide high-level administrative support to two Employee Benefits partners
- Manage complex calendars, including scheduling meetings, calls, and client appointments
- Handle time entry, expense reports, and billing support in accordance with firm procedures
- Draft, revise, proofread, and format legal documents, correspondence, and presentations
- Prepare engagement letters, memoranda, reports, and other practice-related materials
- Maintain and organize electronic and physical client files in compliance with firm standards
- Coordinate document management, filing, and record retention
- Assist with preparation for client meetings, seminars, and presentations
- Serve as a primary administrative point of contact for clients and internal stakeholders
- Track deadlines, client deliverables, and project timelines
- Coordinate execution of documents, including obtaining approvals and signatures
- Maintain client contact information and matter databases
- Support client onboarding and conflict check processes
- Assist with preparation of employee benefit plan documents, amendments, and correspondence
- Provide administrative support related to ERISA, retirement plans, executive compensation, and health & welfare matters
- Manage and organize benefit plan files and related documentation
- Coordinate client communications and regulatory updates
- Support special projects and practice group initiatives
Qualifications
- Associate degree or equivalent experience preferred
- 3-5+ years of administrative experience, ideally within a law firm or professional services environment
- Experience supporting attorneys or senior-level executives required
- Exposure to Employee Benefits, ERISA, or retirement plan work is a strong plus
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Ability to manage multiple priorities and meet deadlines with minimal supervision
- Strong proofreading and document formatting skills
- High level of professionalism, discretion, and confidentiality
- Team-oriented with the ability to collaborate with attorneys and staff
- Detail-oriented with strong problem-solving skills
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