Legal Administrative Assistant – Employee Benefits

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A highly respected law firm is seeking a Legal Administrative Assistant to support its busy Employee Benefits Practice Group. This is a high-visibility role requiring exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced legal environment. The ideal candidate will serve as a key administrative partner, supporting client matters, practice management, and daily operations.

Key Responsibilities

• Provide high-level administrative support to two Employee Benefits partners
• Manage complex calendars, including scheduling meetings, calls, and client appointments
• Handle time entry, expense reports, and billing support in accordance with firm procedures
• Draft, revise, proofread, and format legal documents, correspondence, and presentations
• Prepare engagement letters, memoranda, reports, and other practice-related materials
• Maintain and organize electronic and physical client files in compliance with firm standards
• Coordinate document management, filing, and record retention
• Assist with preparation for client meetings, seminars, and presentations
• Serve as a primary administrative point of contact for clients and internal stakeholders
• Track deadlines, client deliverables, and project timelines
• Coordinate execution of documents, including obtaining approvals and signatures
• Maintain client contact information and matter databases
• Support client onboarding and conflict check processes
• Assist with preparation of employee benefit plan documents, amendments, and correspondence
• Provide administrative support related to ERISA, retirement plans, executive compensation, and health & welfare matters
• Manage and organize benefit plan files and related documentation
• Coordinate client communications and regulatory updates
• Support special projects and practice group initiatives

Qualifications

• Associate degree or equivalent experience preferred
• 3-5+ years of administrative experience, ideally within a law firm or professional services environment
• Experience supporting attorneys or senior-level executives required
• Exposure to Employee Benefits, ERISA, or retirement plan work is a strong plus
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Strong proofreading and document formatting skills
• High level of professionalism, discretion, and confidentiality
• Team-oriented with the ability to collaborate with attorneys and staff
• Detail-oriented with strong problem-solving skills

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