Freight Invoicing and Claims

Beacon Hill is seeking a detail-oriented Freight Invoicing and Claims Coordinator to support a high-volume transportation team. This role focuses on freight-related payables, invoice reconciliation, and claims management.

Position Details

• Job Type: Contract
• Pay Rate: $25-$30/hour
• Schedule: Monday-Friday, 9:00 AM – 5:00 PM
• Work Arrangement: Onsite

Key Responsibilities

• Support freight invoicing and vendor payables across logistics operations
• Act as liaison between Accounts Payable and carriers/vendors for invoice and payment inquiries
• Review and resolve freight invoice discrepancies and payment issues
• Conduct research across systems to investigate and correct billing inconsistencies
• Manage freight claims, including filing, tracking, and resolution for damaged or missing goods
• Assist with invoice coding and reconciliation processes
• Support accruals for monthly, quarterly, and annual accounting cycles
• Respond to vendor and carrier inquiries regarding payment status and discrepancies
• Maintain organized records of invoices, claims, and supporting documentation
• Collaborate with internal teams to ensure timely and accurate payment processing

Systems & Tools

• Microsoft Excel (VLOOKUPs, pivot tables, data analysis)
• Microsoft Office Suite
• Dynamics 365 (or similar ERP/accounting systems)
• SaaS-based Transportation Management Systems (TMS)

Qualifications

• 1-3 years of experience in transportation, logistics, supply chain, or related field
• Experience in accounts payable, invoicing, or finance support preferred
• Strong Excel skills, including data matching and pivot tables
• Experience handling freight invoices, LTL shipments, or claims preferred
• Ability to analyze discrepancies and resolve issues independently
• Strong attention to detail and organizational skills
• Clear and professional communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Bachelor’s degree or equivalent work experience preferred

What This Role Offers

• Hands-on experience in freight invoicing, claims, and logistics finance operations
• Exposure to high-volume transportation processes
• Collaborative and supportive team environment
• Opportunity to build experience with ERP and TMS platforms
• Flexible work arrangement