Executive Assistant / Event Coordinator

Location: Chanhassen, MN (100% Onsite)
Schedule: Full-Time, Monday-Friday
Pay: $33-$40 an hour (DOE)
Duration: 12-Week Contract (Leave of Absence Coverage) with Potential for Extension

About the Opportunity

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, fully onsite opportunity in Chanhassen, MN. This position will provide high-level administrative support to senior leadership while overseeing the planning and execution of employee engagement events, leadership meetings, and company initiatives.

This is a 12-week contract assignment covering a leave of absence, with the potential for extension based on business needs. The ideal candidate is a polished professional with strong executive support experience, exceptional organizational skills, and a proven ability to manage events from conception through execution.

Key Responsibilities

Executive Assistant Functions

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a backup to HR and reception functions as needed.

Event Coordination Functions

• Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.
• Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.
• Coordinate virtual, hybrid, and in-person events from start to finish.
• Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.
• Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.
• Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.
• Coordinate community involvement and corporate social responsibility events as needed.
• Maintain and communicate an annual company events calendar.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• 5+ years of executive administrative support experience, including professional event planning and coordination.
• Experience supporting senior executives and leadership teams.
• Strong project management, organizational, and multitasking abilities.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.
• Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Preferred Qualities

• Customer-first mindset with a passion for creating memorable experiences.
• Collaborative approach and ability to work effectively across all levels of an organization.
• Self-starter who takes initiative and drives projects forward.
• Flexible and adaptable to changing priorities.
• Strong problem-solving skills and ability to thrive in a dynamic environment.

Why Apply?

This is an excellent opportunity to step into a visible role supporting senior leadership and employee engagement initiatives. You’ll have the opportunity to make an immediate impact while covering a leave of absence, with the possibility of extending your assignment beyond the initial 12-week engagement.

Interested candidates are encouraged to apply with an updated resume for immediate consideration.