Administrative Data Entry Specialist

Position Summary

Beacon Hill is seeking a detail-oriented Administrative Data Entry Specialist to support invoice processing, billing administration, and general administrative functions. This role is ideal for someone who enjoys working with high-volume data entry, reviewing financial information for accuracy, and supporting accounting and operations teams in a fast-paced professional environment. The primary focus of this position is entering and processing invoice data within Deltek, validating billing details, and assisting with invoice preparation, review, and distribution.

Position Details

• Pay Rate: $20-$25/hr
• Schedule: Monday-Friday, standard business hours
• Work Arrangement: Onsite
• Start Date: Immediate

Key Responsibilities

• Review contractor invoices containing time, expense, and billing information
• Accurately enter invoice data into Deltek and related systems
• Transfer line-item details from source documents into billing platforms
• Verify dates, billable hours, rates, and expense details for accuracy
• Process both simple and complex invoices with multiple billing line items
• Post billing units and documentation for invoice review
• Assist with invoice batching, preparation, and finalization
• Review draft invoices and supporting billing documentation
• Identify billing discrepancies and escalate issues when necessary
• Distribute finalized invoices to designated client contacts
• Ensure required supporting documents accompany invoices
• Support vendor invoice coding and service-related billing activities
• Support additional accounting and administrative projects as assigned

Systems & Tools

• Deltek
• Microsoft Office Suite Applications
• PDF Documentation Systems

Qualifications

• Previous data entry, administrative support, billing, or invoice processing experience
• Experience reviewing detailed financial or operational information
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams
• Ability to work across multiple screens, systems, and documents simultaneously
• Ability to interpret billing rates, invoice details, and supporting documentation accurately
• Effective written and verbal communication skills
• Experience with Deltek or similar billing/accounting software is preferred