Administrative Data Entry Specialist
About the Role
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Position Summary
Beacon Hill is seeking a detail-oriented Administrative Data Entry Specialist to support invoice processing, billing administration, and general administrative functions. This role is ideal for someone who enjoys working with high-volume data entry, reviewing financial information for accuracy, and supporting accounting and operations teams in a fast-paced professional environment. The primary focus of this position is entering and processing invoice data within Deltek, validating billing details, and assisting with invoice preparation, review, and distribution.
Position Details
- Pay Rate: $20-$25/hr
- Schedule: Monday-Friday, standard business hours
- Work Arrangement: Onsite
- Start Date: Immediate
Key Responsibilities
- Review contractor invoices containing time, expense, and billing information
- Accurately enter invoice data into Deltek and related systems
- Transfer line-item details from source documents into billing platforms
- Verify dates, billable hours, rates, and expense details for accuracy
- Process both simple and complex invoices with multiple billing line items
- Post billing units and documentation for invoice review
- Assist with invoice batching, preparation, and finalization
- Review draft invoices and supporting billing documentation
- Identify billing discrepancies and escalate issues when necessary
- Distribute finalized invoices to designated client contacts
- Ensure required supporting documents accompany invoices
- Support vendor invoice coding and service-related billing activities
- Support additional accounting and administrative projects as assigned
Systems & Tools
- Deltek
- Microsoft Office Suite Applications
- PDF Documentation Systems
Qualifications
- Previous data entry, administrative support, billing, or invoice processing experience
- Experience reviewing detailed financial or operational information
- Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams
- Ability to work across multiple screens, systems, and documents simultaneously
- Ability to interpret billing rates, invoice details, and supporting documentation accurately
- Effective written and verbal communication skills
- Experience with Deltek or similar billing/accounting software is preferred
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.