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Contract Administratice Assistant – Financial Services
Job Description:
The Administrative Assistant will provide administrative support to the banking team. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Maternity leave coverage – expected to last from Early June through end of August.
Key Responsibilities:
- Calendar management
- Travel management
- Expense management
- Event management. Research venue options, and assist with logistics for offsite events, conferences and arrange catering
- Gatekeeping and managing phone calls
- Email management for the investment banking team
- Track progress and relevant information pertaining to engagements in Salesforce and be thoroughly knowledgeable of the engagement and deal process
- Set up and maintain various office files, logs, directories, and manuals. Make copies of correspondence or other printed materials as requested
- Respond to requests for assistance from other business units/groups and provide support during downtimes
- Assist with training administrative assistants
- Ad-hoc projects
Skills and Qualifications:
- HS Diploma, College Preferred
- 3+ years of related experience required in working in an assistant role supporting executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally.
- Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence – perform duties at the highest level possible on a consistent basis.
- Excellent communicator – able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player – have team-oriented experience and approach.
- Ability to think outside of the box with a sense of urgency.
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