Contract Administrative Assistant – Financial Services

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Contract Administratice Assistant – Financial Services

Job Description:

The Administrative Assistant will provide administrative support to the banking team. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Maternity leave coverage – expected to last from Early June through end of August.

Key Responsibilities:

• Calendar management
• Travel management
• Expense management
• Event management. Research venue options, and assist with logistics for offsite events, conferences and arrange catering
• Gatekeeping and managing phone calls
• Email management for the investment banking team
• Track progress and relevant information pertaining to engagements in Salesforce and be thoroughly knowledgeable of the engagement and deal process
• Set up and maintain various office files, logs, directories, and manuals. Make copies of correspondence or other printed materials as requested
• Respond to requests for assistance from other business units/groups and provide support during downtimes
• Assist with training administrative assistants
• Ad-hoc projects

Skills and Qualifications:

• HS Diploma, College Preferred
• 3+ years of related experience required in working in an assistant role supporting executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player – have team-oriented experience and approach.
• Ability to think outside of the box with a sense of urgency.

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