Chief Executive Administration Officer

Chief Executive Administration Officer

Location: Apple Valley, MN
Work Arrangement: Full-time | 100% Onsite
Salary Range: $143,000-$158,000

Direct Hire Opportunity

About the Role

Beacon Hill’s client is seeking a Chief Executive Administration Officer to provide strategic oversight of executive administrative services and Board governance support. This leader will guide a high-performing team that partners closely with senior leadership and the Board of Directors, ensuring exceptional administrative execution, sound governance practices, and smooth, well-orchestrated meetings and decision-making processes.

The ideal candidate brings a balance of strategic thinking, discretion, and operational excellence, serving as a trusted advisor to executives and key stakeholders while enabling effectiveness at the highest levels of the organization.

Key Responsibilities

Executive Administration Leadership

• Lead, coach, and support a team of executive and administrative professionals who provide direct support to senior leaders and enterprise-wide priorities.
• Design and implement standardized workflows, tools, and best practices to ensure consistent, high-quality executive administrative support.
• Oversee complex calendar coordination, meeting logistics, preparation of materials, and post-meeting follow-up based on the unique preferences of each executive.
• Proactively anticipate leadership needs and shifting organizational priorities to maximize executive effectiveness and time management.
• Promote a culture of professionalism, integrity, accountability, and continuous improvement across the administrative function.

Board Governance & Support

• Direct all administrative and operational activities related to the Board of Directors and Board Committees, including agendas, materials, logistics, minutes, and records management.
• Collaborate closely with the Board Chair, Committee Chairs, CEO, and Legal partners to ensure strong governance practices and adherence to bylaws, policies, and regulatory requirements.
• Ensure secure, accurate, and timely preparation and distribution of Board materials while maintaining official records with strict confidentiality.
• Support Board member onboarding, education, and ongoing engagement initiatives.
• Partner with Legal to manage Board calendars and ensure alignment with fiduciary, regulatory, and strategic obligations.

Strategy, Process Improvement & Risk Management

• Continuously assess administrative and governance processes to improve efficiency, scalability, and consistency, particularly during periods of growth or change.
• Safeguard highly confidential executive and Board information with the utmost discretion.
• Design processes that eliminate risk and dependency on single points of failure.

Stakeholder Partnership & Communication

• Act as the central liaison among executive leadership, Board members, administrative staff, and internal business partners.
• Apply sound judgment, diplomacy, and professionalism when navigating sensitive or high-impact situations.
• Represent the executive administration function with credibility and confidence across the organization.

People Leadership & Management

• Provide ongoing coaching, mentoring, feedback, and professional development to direct reports.
• Support employee growth through regular performance conversations and development planning.
• Manage supervisory responsibilities including time-off approvals, performance evaluations, and corrective actions when necessary.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Organizational Development, or a related field preferred.
• 8+ years of executive administrative, customer service, or related professional experience.
• 3+ years of people management or team leadership experience.
• Strong organizational, interpersonal, judgment, and decision-making skills.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Exceptional attention to detail and accuracy.
• Ability to manage competing priorities and perform effectively in a fast-paced environment.
• Skilled at building collaborative relationships across all levels of an organization.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated customer-service mindset with a proactive, solutions-oriented approach.