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Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week.
Responsibilities:
- Sit at reception and greet guests and vendors
- Coordinate conference room schedules and manage onsite meetings
- Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team
- Manage kitchen stocking, inventory ordering and daily cleaning
- Manage office supplies and orders
- Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones)
- Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology
- Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc…)
- Ad hoc on site technology support to team, including equipment and conference room troubleshooting
- Create and maintain administrative processes and procedures with the admin team
Qualifications:
- Bachelor’s degree preferred
- 2+ years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry)
- Small firm experience
- This person will arrive at 8am to ensure the kitchen is ready for the morning.
- Hyper-organized and structured and completion-oriented
- Comfort with multi-tasking and prioritization
- Actionable and efficient with an excellent eye for detail
- Strong communication and interpersonal skills, and comfort interacting all members of the firm
- Proficiency with office suite, teams, asana
- Comfort with learning new tools as appropriate for improved productivity
- Previous experience as an Executive Assistant and/or admin
- Ability to be proactive, resourceful and solutions-oriented
- Highly reliable, responsible and responsive
- Ability to learn quickly, and when mistakes are made, learn from them
Compensation/Benefits:
- Up to $85K base depending on experience
- Medical, dental, and vision plans 80% covered by employer
- 401K
- 15 days’ vacation, 5 sick days, and standard holidays
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