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Job Title: Executive Assistant
Location: Boston, MA , 100% in office
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Start Date: ASAP
Type: Temp-to-Perm
Compensation: $40-$44/hour
About the Role:
A top-tier investment firm is seeking a polished, professional Executive Assistant to support four senior-level executives. The ideal candidate will have a minimum of 3+ years supporting C-suite executives in a fast-paced Financial Services environment. This role requires a proactive, highly organized individual with excellent judgment, a collaborative spirit, and a strong sense of discretion.
Top Responsibilities:
- Heavy calendar management across multiple time zones
- Complex, detailed travel arrangements and itineraries
- Preparation and processing of accurate expense reports
Key Duties:
Administrative Support:
- Manage and maintain multiple executives’ schedules
- Answer phones, screen calls, and relay messages
- Prepare internal memoranda and meeting materials
- Coordinate internal/external meetings, including catering and room set-up/clean-up
Travel & Expenses:
- Book travel, hotel, and car accommodations
- Prepare comprehensive travel itineraries
- Manage group travel coordination
- Process credit card bills and expense reports accurately and timely
Other Responsibilities:
- Open and sort mail
- Support the investment team with data entry into sourcing software and light financial tasks
- Provide overflow support to other administrative staff as needed
What They’re Looking For:
- Bachelor’s degree required
- 3+ years of experience supporting senior executives, ideally in Private Equity
- Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong communication skills-written, verbal, and interpersonal
- Excellent organizational, prioritization, and problem-solving abilities
- Proven ability to handle confidential information with professionalism
- Positive, proactive attitude and team-first mindset
Technology & Tools:
- Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Zoom
- CRM/Database software
- Modern office equipment
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