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We’re seeking a highly organized Executive/Personal Assistant to provide support to senior leadership. This role combines traditional executive support with select personal assistance responsibilities, requiring discretion, flexibility, and exceptional attention to detail. This role offers a hybrid friendly schedule based in Chicago.
Key Responsibilities:
- Calendar & Travel Management: Coordinate complex schedules, meetings, and travel arrangements.
- Executive Preparation: Ensure executives are ready for daily priorities, meetings, and events.
- Personal Assistance:
- Arrange personal travel and accommodations
- Schedule family appointments and manage insurance needs
- Organize special events, dinners, and reservations
- Purchase gifts and tickets for personal occasions
- Handle ad hoc personal requests with confidentiality
- Administrative Support: Prepare presentations, manage expense reports, and maintain contact lists.
- Event Coordination: Assist with company events and provide backup office support when needed.
Qualifications:
- 5+ years supporting senior executives in a fast-paced environment within professional services
- Advanced Microsoft Office skills
- Strong judgment, adaptability, and ability to prioritize
- Comfortable managing both business and personal tasks discreetly
- Flexible availability as needed
This role offers a comprehensive benefits package including health care, mental and physical wellness reimbursement, family planning benefits and more!
If you’re proactive, resourceful, and thrive in a dynamic setting, we’d love to connect!
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