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Our client, a caregiving / healthcare services organization, is seeking a Part-Time Office Manager to support the day-to-day administrative operations for a private family care environment. This is a long-term temporary, on-site role located in Belmont, MA, with flexible scheduling at 16+ hours per week. The position supports a caregiving operation and requires a highly organized, discreet professional who can work independently while coordinating with multiple teams. Pay ranges from $30-$34/hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities:
- Schedule, coordinate, and support caregiver staff
- Recruit, screen, and onboard new hires
- Manage payroll submission, expense tracking, and tax record keeping
- Coordinate medical appointments and medication/supply inventory
- Track, analyze, and report medical and behavioral data
- Maintain detailed records, confidential files, and reporting systems
- Create forms, spreadsheets, videos, and materials for providers and special education needs
- Update website content and manage digital files
- Support event and holiday planning
- Communicate consistently with family and care teams to ensure smooth information flow
Candidate Qualifications:
- Strong organizational, analytical, and problem-solving skills
- Ability to work independently with minimal supervision in a fast-paced environment
- High level of discretion, confidentiality, and professional judgment
- Excellent communication skills and attention to detail
- Proficiency with Microsoft 365, Google Suite, Dropbox, and QuickBooks
- Comfort working with spreadsheets, reports, and data tracking
- Website design, video editing, and Mac experience are a plus
- Reliable, flexible, and able to commit long term (minimum two-year commitment preferred)
