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A growing, global executive search firm is seeking to hire a highly organized, project-driven Executive Assistant/Project Manager to support a senior leader on a temporary basis for an initial one-to-three-month period. This individual will bring structure, process, and operational clarity to a fast-moving environment currently lacking centralized systems and project management tools.
This role requires a true strategic operator – someone who functions as a right hand, builds infrastructure, and ensures nothing falls through the cracks. This is a fully remote position that will function during typical business hours with reachability in the evenings as needed. Pay rate commensurate on experience.
Key Responsibilities:
- Build and implement organizational systems, templates, and tracking tools to centralize projects and priorities
- Create structured workflows for business development, searches, corporate initiatives, finance, technology, HR, hiring, and business planning
- Manage complex global calendars across multiple time zones (NY, London, Hong Kong, Japan)
- Develop timelines and ensure projects stay on track across several concurrent initiatives
- Anticipate upcoming meetings and deliverables – proactively preparing materials and identifying next steps
- Implement foundational processes where none currently exist
- Serve as a true project manager – keeping everything organized, prioritized, and moving forward
Qualifications:
- Experience supporting senior executives (MD-level or equivalent), ideally within private equity or similarly fast-paced environments
- Strong global scheduling experience with daily international coordination
- Proven ability to manage high-volume, multi-project environments
- Demonstrated success building systems, templates, and organizational frameworks from scratch
- Exceptionally detail-oriented and proactive – consistently “10 steps ahead”
- Comfortable operating independently and driving initiatives forward
Personality Fit:
- Highly structured and process-oriented
- Solutions-driven and confident in bringing order to complexity
- Calm under pressure and energized by high-touch environments
- Thrives in growth-stage or entrepreneurial settings
- Natural operator with long-term potential to evolve into broader operational leadership
- This is an opportunity for a true project manager at heart to step in, create clarity, and make an immediate impact within a scaling organization
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