Executive Assistant/Project Manager

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A growing, global executive search firm is seeking to hire a highly organized, project-driven Executive Assistant/Project Manager to support a senior leader on a temporary basis for an initial one-to-three-month period. This individual will bring structure, process, and operational clarity to a fast-moving environment currently lacking centralized systems and project management tools.

This role requires a true strategic operator – someone who functions as a right hand, builds infrastructure, and ensures nothing falls through the cracks. This is a fully remote position that will function during typical business hours with reachability in the evenings as needed. Pay rate commensurate on experience.

Key Responsibilities:

• Build and implement organizational systems, templates, and tracking tools to centralize projects and priorities
• Create structured workflows for business development, searches, corporate initiatives, finance, technology, HR, hiring, and business planning
• Manage complex global calendars across multiple time zones (NY, London, Hong Kong, Japan)
• Develop timelines and ensure projects stay on track across several concurrent initiatives
• Anticipate upcoming meetings and deliverables – proactively preparing materials and identifying next steps
• Implement foundational processes where none currently exist
• Serve as a true project manager – keeping everything organized, prioritized, and moving forward

Qualifications:

• Experience supporting senior executives (MD-level or equivalent), ideally within private equity or similarly fast-paced environments
• Strong global scheduling experience with daily international coordination
• Proven ability to manage high-volume, multi-project environments
• Demonstrated success building systems, templates, and organizational frameworks from scratch
• Exceptionally detail-oriented and proactive – consistently “10 steps ahead”
• Comfortable operating independently and driving initiatives forward

Personality Fit:

• Highly structured and process-oriented
• Solutions-driven and confident in bringing order to complexity
• Calm under pressure and energized by high-touch environments
• Thrives in growth-stage or entrepreneurial settings
• Natural operator with long-term potential to evolve into broader operational leadership
• This is an opportunity for a true project manager at heart to step in, create clarity, and make an immediate impact within a scaling organization

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