To Apply for this Job Click Here
Our client is seeking a highly organized and detail‑oriented Executive Assistant to support three senior leaders within a fast‑paced real estate organization. This role requires exceptional judgment, strong communication skills, and the ability to manage complex scheduling and logistics across multiple executives. Hours are 9:00am-5:00/5:30pm, and the position is fully onsite five days per week.
Key Responsibilities:
- Provide administrative support to three senior executives including heavy calendar management and multi‑time‑zone coordination
- Manage incoming communications, triage requests, and track key follow‑ups to ensure timely completion of action items
- Coordinate logistics for internal and external meetings, including scheduling, agendas, and presentation materials
- Support monthly team‑wide meetings by preparing agendas, managing invites, and partnering with internal teams
- Draft and format correspondence, documents, and presentations
- Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries
- Secure signatures and manage notary and tax‑related documentation for external advisors
- Prepare and process expenses, invoices, and reimbursements
- Maintain organized digital and physical filing systems and support special projects as needed
- Represent executives professionally both internally and externally with strong communication and client‑facing presence
Qualifications:
- Bachelor’s degree required
- 5-7+ years of Executive Assistant experience supporting senior leaders in a fast‑paced corporate environment
- Proven experience supporting multiple executives simultaneously
- Strong calendar management skills with comfort navigating complex scheduling demands
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Familiarity with collaboration systems such as Teams, Box, or OneDrive, and experience with expense platforms
- Outstanding written and verbal communication skills
- Highly organized, detail‑oriented, and capable of shifting priorities effectively
Compensation/Benefits:
- Up to $90K-$115K base salary + discretionary bonus
- Medical, dental, and vision benefits with HSA/FSA options
- 401(k) with match
- Generous PTO package
- Mental health benefits through Spring Health + free telemedicine
- Wellness reimbursements, commuter benefits, gym discounts, family support programs
A1448668NY-Perm_1772056320