Executive Assistant

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Our client is seeking a highly organized and detail‑oriented Executive Assistant to support three senior leaders within a fast‑paced real estate organization. This role requires exceptional judgment, strong communication skills, and the ability to manage complex scheduling and logistics across multiple executives. Hours are 9:00am-5:00/5:30pm, and the position is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to three senior executives including heavy calendar management and multi‑time‑zone coordination
• Manage incoming communications, triage requests, and track key follow‑ups to ensure timely completion of action items
• Coordinate logistics for internal and external meetings, including scheduling, agendas, and presentation materials
• Support monthly team‑wide meetings by preparing agendas, managing invites, and partnering with internal teams
• Draft and format correspondence, documents, and presentations
• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries
• Secure signatures and manage notary and tax‑related documentation for external advisors
• Prepare and process expenses, invoices, and reimbursements
• Maintain organized digital and physical filing systems and support special projects as needed
• Represent executives professionally both internally and externally with strong communication and client‑facing presence

Qualifications:

• Bachelor’s degree required
• 5-7+ years of Executive Assistant experience supporting senior leaders in a fast‑paced corporate environment
• Proven experience supporting multiple executives simultaneously
• Strong calendar management skills with comfort navigating complex scheduling demands
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Familiarity with collaboration systems such as Teams, Box, or OneDrive, and experience with expense platforms
• Outstanding written and verbal communication skills
• Highly organized, detail‑oriented, and capable of shifting priorities effectively

Compensation/Benefits:

• Up to $90K-$115K base salary + discretionary bonus
• Medical, dental, and vision benefits with HSA/FSA options
• 401(k) with match
• Generous PTO package
• Mental health benefits through Spring Health + free telemedicine
• Wellness reimbursements, commuter benefits, gym discounts, family support programs

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