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Our client, a leading global private equity investor, is seeking a Temporary Executive Assistant for their midtown office. This role requires 5 days in the office with working hours being 8:30am-5pm with a 30 minute lunch (lunch is supplied by the client!).The assignment will last from 60-90 days with the potential to extend as needed by the client. The role pays up to $39/hr.
Key responsibilities:
Executive Assistant (EA) responsibilities:
- Provide high‑quality EA support to senior leaders, including complex diary and travel management.
- Proactively manage shifting priorities, last‑minute changes, and competing demands.
- Coordinate internal and external meetings across multiple time zones.
- Prepare meeting materials, pre‑reads, and logistical arrangements.
- Support scheduling and organization of Board‑level meetings when required.
- Manage expenses using the Workday expense management system, ensuring timely submission.
- Maintain accurate CRM records and client/deal team contacts.
- Provide cover for other EAs during absence, where required, ensuring seamless business continuity.
- Individually manage projects relating to fundraising initiatives and investor‑related events, including investor gatherings, LP meetings and IR‑led roadshow events.
- Lead on meeting‑materials preparation, including pitchbook printing/binding, drafting and producing meeting agendas, and preparing investor background notes for roadshows.
- Coordinate investor roadshows, managing logistics, sequencing of meetings and travel for senior stakeholders.
- Rotational responsibility for preparing and sending LP communications via the Advent Reports portal, ensuring adherence to compliance protocols.
- Maintain advanced CRM records, tracking all investor and GP meetings/calls, and entering notes in line with LPS‑specific processes and best practices.
Qualifications:
- Experienced EA with background in Private Equity, Investment Banking, Management Consulting or other professional services.
- Strong IT literacy (Word, Excel, PowerPoint).
- Ability to manage multiple priorities with exceptional attention to detail.
- Must maintain strict confidentiality and understand complex business operations.
- Relationship building – effectively builds relationships inside and outside the organization, relating openly and comfortably with diverse groups of people
- Client focus – values strong client relationships and focuses on delivering customer-centric solutions
- Business judgement – must maintain a good understanding of the business and all existing projects to ensure proactive, hands-on support. Thinks about issues and develops solutions that thoughtfully take the broader context into account. Effectively prioritizes competing objectives and urgent deadlines
- Flexibility – demonstrable experience of working under fast-paced and high-pressure conditions in a thoughtful and courteous manner. A positive, flexible, delivery and solutions-focused attitude
- Ownership and initiative – self-starter who takes ownership for and “rolls up sleeves” to meet objectives. Ability to drive a process to completion. Proactively identifies opportunities for continuous improvement
- Presentation – clearly and confidently communicates and presents complex concepts, analysis, ideas, and information internally and externally. Able to interact and adapt effectively and professionally to all levels of employees and work styles
- Teamwork – collaborative, team-oriented approach, providing support to all team members as required. Seeks and is open to give and receive suggestions to develop better solutions and to make the team stronger; experience working as part of a global team
- Balancing stakeholders – anticipating and appreciating the varying needs of all parties invested in outcomes
- Cultural awareness – demonstrates ability to work across geographies and cultures, collaborate with colleagues in different geographies from different cultures
- Ensures accountability – holding self and others accountable for meeting commitments. High standard of integrity and ability to maintain the highest degree of confidentiality
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