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Our client, a global commercial real estate services firm located in East Rutherford, NJ is looking for a Temporary to Permanent Property Associate to join their team. This position will start on/around May 8 – September 4, 2026 as a temp with potential to extend/convert. Role is in office schedule between the hours of Monday-Friday, 8am – 5pm. Compensation is $28-33/hour, 60-70k upon conversion.
Requirements:
- Participate in accounts payable (A/P) processing by reviewing and coding invoices for payment
- Track administrative expenses to ensure they remain within budget and identify cost-reduction opportunities
- Coordinate document management related to lease execution, distribution, and filing
- Track lease notification requirements to ensure deadlines are met and notifications are properly distributed
- Monitor email, phones, and work order systems to provide prompt, courteous responses and direct inquiries appropriately
- Maintain general office organization
- Sort, organize, and distribute incoming mail; prepare and send outgoing mail and packages
- Prepare and distribute general correspondence and memos
- Organize, compile, and prepare reports for distribution
- Create and maintain accurate physical and virtual filing systems
- Update employee, client, and customer contact databases
- Coordinate conference room reservations
- Organize department lunches, meetings, events, and business travel
- Receive building access requests and coordinate access for visitors and vendors
- Ensure tenant and contractor certificates of insurance meet defined standards
- Track certificate of insurance expiration dates and provide advance notice of upcoming expirations
- Support management and engineering audits through file preparation and record-keeping
- Participate in new tenant welcome and orientation programs; assist with move-in and move-out procedures
- Track and coordinate access card activation and deactivation
- Assist the property team with developing and implementing property and employee manuals
- Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas
- Document incidents involving potential property or equipment liability and forward details to risk management
- Gather W-9 forms from vendors and assist with new vendor setup
- Assist with property budget preparation and recurring reporting
- Support engineers by recording and billing monthly utility meter readings, as applicable
- Assist with vendor contract creation, execution, and tracking
- Provide general and ad hoc administrative support as needed
- Perform other duties and tasks as assigned
Qualifications
- High school diploma required
- Bachelor’s degree (BA/BS) preferred
- Minimum of 1 year of experience in commercial real estate, property management, or office management
- Proficiency in Microsoft Office Suite and willingness to learn new programs and technologies
- Strong oral and written communication skills
- High attention to detail and strong organizational skills
- Self-starter able to manage multiple projects under pressure
- Ability to work independently or collaboratively with team members and internal clients at all levels
- Ability to calculate figures and percentages
- Strong problem-solving skills and ability to develop constructive solutions
- Comfortable with change and uncertainty; able to adapt and make decisions with incomplete information
- Ability to work flexible hours as needed (occasionally exceeding standard hours)
A1455152NY-Temp_1776259141