Property Associate

To Apply for this Job Click Here

Our client, a global commercial real estate services firm located in East Rutherford, NJ is looking for a Temporary to Permanent Property Associate to join their team. This position will start on/around May 8 – September 4, 2026 as a temp with potential to extend/convert. Role is in office schedule between the hours of Monday-Friday, 8am – 5pm. Compensation is $28-33/hour, 60-70k upon conversion.

Requirements:

• Participate in accounts payable (A/P) processing by reviewing and coding invoices for payment

• Track administrative expenses to ensure they remain within budget and identify cost-reduction opportunities
• Coordinate document management related to lease execution, distribution, and filing
• Track lease notification requirements to ensure deadlines are met and notifications are properly distributed
• Monitor email, phones, and work order systems to provide prompt, courteous responses and direct inquiries appropriately
• Maintain general office organization
• Sort, organize, and distribute incoming mail; prepare and send outgoing mail and packages
• Prepare and distribute general correspondence and memos
• Organize, compile, and prepare reports for distribution
• Create and maintain accurate physical and virtual filing systems
• Update employee, client, and customer contact databases
• Coordinate conference room reservations
• Organize department lunches, meetings, events, and business travel
• Receive building access requests and coordinate access for visitors and vendors
• Ensure tenant and contractor certificates of insurance meet defined standards
• Track certificate of insurance expiration dates and provide advance notice of upcoming expirations
• Support management and engineering audits through file preparation and record-keeping
• Participate in new tenant welcome and orientation programs; assist with move-in and move-out procedures
• Track and coordinate access card activation and deactivation
• Assist the property team with developing and implementing property and employee manuals
• Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas
• Document incidents involving potential property or equipment liability and forward details to risk management
• Gather W-9 forms from vendors and assist with new vendor setup
• Assist with property budget preparation and recurring reporting
• Support engineers by recording and billing monthly utility meter readings, as applicable
• Assist with vendor contract creation, execution, and tracking
• Provide general and ad hoc administrative support as needed
• Perform other duties and tasks as assigned

Qualifications

• High school diploma required
• Bachelor’s degree (BA/BS) preferred
• Minimum of 1 year of experience in commercial real estate, property management, or office management
• Proficiency in Microsoft Office Suite and willingness to learn new programs and technologies
• Strong oral and written communication skills
• High attention to detail and strong organizational skills
• Self-starter able to manage multiple projects under pressure
• Ability to work independently or collaboratively with team members and internal clients at all levels
• Ability to calculate figures and percentages
• Strong problem-solving skills and ability to develop constructive solutions
• Comfortable with change and uncertainty; able to adapt and make decisions with incomplete information
• Ability to work flexible hours as needed (occasionally exceeding standard hours)

A1455152NY-Temp_1776259141

To Apply for this Job Click Here