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Our client is seeking a high‑performing Executive Assistant to support a fast‑paced Investor Relations team split between New York and Chicago. This is an EA+ role requiring strong judgment, exceptional organization, and the ability to manage competing priorities tied to the IR cycle. Hours are Monday through Friday, 8:30am-5:30pm, and light after‑hours awareness is expected, primarily for time‑sensitive matters, though logging in nightly is not required. This role operates on a hybrid schedule of four days onsite and Fridays remote.
Key Responsibilities:
- Provide executive‑level administrative support to 4-6 Investor Relations Principals and Vice Presidents
- Manage complex calendars across multiple time zones, coordinating internal and external meetings
- Coordinate heavy domestic and international travel, including itineraries, logistics, and last‑minute changes
- Process expenses in accordance with firm policies with accuracy and timeliness
- Support Investor Relations operations including CRM updates, reporting, and contact list management
- Assist with roadshow logistics, investor meetings, and conference coordination
- Support Operational Due Diligence (ODD) coordination and tracking
- Assist with DDQ support, fund data room organization, and investor materials
- Track and distribute capital call reminders and related communications
- Prepare, proofread, and organize investor‑facing presentations and documents
- Partner closely with other EAs to provide backup coverage and share best practices
Qualifications:
- 5-7+ years of Executive Assistant experience, ideally within financial services
- Prior Investor Relations, fundraising, or sales support experience strongly preferred
- Bachelor’s degree required
- Strong organizational and time‑management skills with excellent attention to detail
- High level of professionalism, maturity, and sound judgment
- Proactive, service‑oriented mindset with willingness to roll up sleeves
- Strong written and verbal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Ability to manage shifting priorities across different phases of the IR cycle
Compensation/Benefits:
- Up to $140K-$150K base salary + discretionary bonus
- Medical, dental, and vision coverage with of premiums employer‑paid
- 401(k) with firm contribution plus potential profit sharing
- $25/day lunch stipend
- OT meal and transportation coverage when working late
- PTO package
- Remote work periods around holidays and late summer (per firm policy)
- In‑house gym access or stipend for external gyms
- Highly collaborative administrative team with strong engagement and voice
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