Executive Assistant

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Our client is seeking a high‑performing Executive Assistant to support a fast‑paced Investor Relations team split between New York and Chicago. This is an EA+ role requiring strong judgment, exceptional organization, and the ability to manage competing priorities tied to the IR cycle. Hours are Monday through Friday, 8:30am-5:30pm, and light after‑hours awareness is expected, primarily for time‑sensitive matters, though logging in nightly is not required. This role operates on a hybrid schedule of four days onsite and Fridays remote.

Key Responsibilities:

• Provide executive‑level administrative support to 4-6 Investor Relations Principals and Vice Presidents
• Manage complex calendars across multiple time zones, coordinating internal and external meetings
• Coordinate heavy domestic and international travel, including itineraries, logistics, and last‑minute changes
• Process expenses in accordance with firm policies with accuracy and timeliness
• Support Investor Relations operations including CRM updates, reporting, and contact list management
• Assist with roadshow logistics, investor meetings, and conference coordination
• Support Operational Due Diligence (ODD) coordination and tracking
• Assist with DDQ support, fund data room organization, and investor materials
• Track and distribute capital call reminders and related communications
• Prepare, proofread, and organize investor‑facing presentations and documents
• Partner closely with other EAs to provide backup coverage and share best practices

Qualifications:

• 5-7+ years of Executive Assistant experience, ideally within financial services
• Prior Investor Relations, fundraising, or sales support experience strongly preferred
• Bachelor’s degree required
• Strong organizational and time‑management skills with excellent attention to detail
• High level of professionalism, maturity, and sound judgment
• Proactive, service‑oriented mindset with willingness to roll up sleeves
• Strong written and verbal communication skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to manage shifting priorities across different phases of the IR cycle

Compensation/Benefits:

• Up to $140K-$150K base salary + discretionary bonus
• Medical, dental, and vision coverage with of premiums employer‑paid
• 401(k) with firm contribution plus potential profit sharing
• $25/day lunch stipend
• OT meal and transportation coverage when working late
• PTO package
• Remote work periods around holidays and late summer (per firm policy)
• In‑house gym access or stipend for external gyms
• Highly collaborative administrative team with strong engagement and voice

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