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Our client is seeking a proactive, high‑energy Executive Assistant to support the infrastructure investment team within a global investment organization. This role is ideal for someone who thrives in a fast‑paced, international environment, enjoys heavy travel coordination and complex scheduling, and brings a positive, collaborative mindset to an established EA team. Hours are 8:30am-5:30pm, with a hybrid schedule of four days onsite and Fridays remote.
Key Responsibilities:
- Provide executive‑level administrative support to approximately five investment professionals, including Managing Directors, Vice Presidents, and a Director
- Manage complex calendars, turning inbound emails and requests into well‑coordinated meetings
- Coordinate heavy domestic and international travel, including last‑minute, multi‑country roadshows
- Prepare detailed itineraries, manage time zones, and handle real‑time travel changes
- Support internal and external meeting logistics, including conference rooms, materials, and scheduling
- Partner closely with a global EA network to coordinate across regions and time zones
- Prepare, edit, and update presentations and meeting materials
- Process expense reports accurately and in a timely manner
- Provide backup support to other EAs and assist with office‑wide projects and events
Qualifications:
- 3+ years of Executive Assistant experience
- Background in finance, consulting, law, or other transferable high‑pace environments preferred
- Strong experience with calendar management and travel coordination
- Comfortable working in an international, matrixed organization
- Tech‑savvy with proficiency in Google Workspace (Gmail, Google Calendar) and common collaboration tools
- Highly organized with excellent attention to detail and follow‑through
- Positive, outgoing personality with strong communication skills
- Bachelor’s degree required
Compensation/Benefits:
- Up to $120K-$123K base salary + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- 401(k) with employer match
- Lunch provided in office four days per week with drinks and snacks available daily
- Generous PTO package
- Work‑from‑anywhere August
- Global firmwide offsites and team trips
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