Executive Assistant

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Our client is seeking a proactive, high‑energy Executive Assistant to support the infrastructure investment team within a global investment organization. This role is ideal for someone who thrives in a fast‑paced, international environment, enjoys heavy travel coordination and complex scheduling, and brings a positive, collaborative mindset to an established EA team. Hours are 8:30am-5:30pm, with a hybrid schedule of four days onsite and Fridays remote.

Key Responsibilities:

• Provide executive‑level administrative support to approximately five investment professionals, including Managing Directors, Vice Presidents, and a Director
• Manage complex calendars, turning inbound emails and requests into well‑coordinated meetings
• Coordinate heavy domestic and international travel, including last‑minute, multi‑country roadshows
• Prepare detailed itineraries, manage time zones, and handle real‑time travel changes
• Support internal and external meeting logistics, including conference rooms, materials, and scheduling
• Partner closely with a global EA network to coordinate across regions and time zones
• Prepare, edit, and update presentations and meeting materials
• Process expense reports accurately and in a timely manner
• Provide backup support to other EAs and assist with office‑wide projects and events

Qualifications:

• 3+ years of Executive Assistant experience
• Background in finance, consulting, law, or other transferable high‑pace environments preferred
• Strong experience with calendar management and travel coordination
• Comfortable working in an international, matrixed organization
• Tech‑savvy with proficiency in Google Workspace (Gmail, Google Calendar) and common collaboration tools
• Highly organized with excellent attention to detail and follow‑through
• Positive, outgoing personality with strong communication skills
• Bachelor’s degree required

Compensation/Benefits:

• Up to $120K-$123K base salary + discretionary bonus
• 100% employer‑paid medical, dental, and vision coverage
• 401(k) with employer match
• Lunch provided in office four days per week with drinks and snacks available daily
• Generous PTO package
• Work‑from‑anywhere August
• Global firmwide offsites and team trips

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