To Apply for this Job Click Here
Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leaders within a private investment firm. This is a newly created role supporting multiple Operating Partners and acting as a connective, culture‑carrying presence for a hybrid, consulting‑heavy team. The role requires strong judgment, flexibility, and comfort operating in a fast‑paced, high‑expectation environment. Hours are based on business needs, with flexibility built into the schedule. The position follows a 3/2 hybrid model in a Philadelphia‑suburb office, with openness to New Jersey‑based candidates who can maintain that cadence.
Key Responsibilities:
- Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting
- Support up to five Operating Partners, with heavier support for one primary executive
- Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team
- Manage domestic and international travel arrangements using Concur and travel agency partners
- Prepare, submit, and reconcile expense reports accurately and in a timely manner
- Draft, proofread, and edit professional communications including emails, memos, and correspondence
- Serve as a liaison across teams, helping keep stakeholders aligned and informed
- Support ad hoc projects, research, document preparation, and presentation formatting
- Assist with planning and execution of team events, offsites, and recurring meetings
- Provide backup administrative coverage to senior operations leadership as needed
- Support light reception or office‑related tasks when required
Qualifications:
- 3-5+ years of Administrative Assistant or Executive Assistant experience
- Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred
- Strong organizational skills with exceptional attention to detail and follow‑through
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Proactive, self‑directed working style with the ability to anticipate needs
- Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Concur a plus
- Bachelor’s degree preferred but flexible with strong experience
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- 100% employer‑paid medical and vision coverage for employee
- 401(k) plan (no employer match)
- Company‑paid cell phone and home internet
- PTO package
- Supportive, collegial team environment with strong flexibility and give‑and‑take
A1457129NY-Perm_1777906990