Executive/Personal Assistant

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Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leaders within a private investment firm. This is a newly created role supporting multiple Operating Partners and acting as a connective, culture‑carrying presence for a hybrid, consulting‑heavy team. The role requires strong judgment, flexibility, and comfort operating in a fast‑paced, high‑expectation environment. Hours are based on business needs, with flexibility built into the schedule. The position follows a 3/2 hybrid model in a Philadelphia‑suburb office, with openness to New Jersey‑based candidates who can maintain that cadence.

Key Responsibilities:

• Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting
• Support up to five Operating Partners, with heavier support for one primary executive
• Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team
• Manage domestic and international travel arrangements using Concur and travel agency partners
• Prepare, submit, and reconcile expense reports accurately and in a timely manner
• Draft, proofread, and edit professional communications including emails, memos, and correspondence
• Serve as a liaison across teams, helping keep stakeholders aligned and informed
• Support ad hoc projects, research, document preparation, and presentation formatting
• Assist with planning and execution of team events, offsites, and recurring meetings
• Provide backup administrative coverage to senior operations leadership as needed
• Support light reception or office‑related tasks when required

Qualifications:

• 3-5+ years of Administrative Assistant or Executive Assistant experience
• Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred
• Strong organizational skills with exceptional attention to detail and follow‑through
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proactive, self‑directed working style with the ability to anticipate needs
• Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Concur a plus
• Bachelor’s degree preferred but flexible with strong experience

Compensation/Benefits:

• Up to $90K-$110K base salary + discretionary bonus
• 100% employer‑paid medical and vision coverage for employee
• 401(k) plan (no employer match)
• Company‑paid cell phone and home internet
• PTO package
• Supportive, collegial team environment with strong flexibility and give‑and‑take

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